OverviewCity of Greater Bendigo HR Officer – Employment Full Time in Bendigo VIC
City of Greater Bendigo
Branch Bendigo VIC AU
HR Officer – Employment
Provide high quality human resources (HR) administration services and support to the People. Support and maintain Human Resource Payroll (HRP) systems,…
These guidelines are provided to assist you in submitting your application for the
advertised position with the City of Greater Bendigo. Please ensure that you read the
instructions carefully, prior to submitting your application.
Attached is a position description which will provide information on the advertised position. If you
require any further information regarding this position, please contact Kylie Tatt, HR Adviser on
(03) 5434 6202.
Applications must be received by close of business Monday May 1, 2017. Applications will be
short listed for interview based on the responses to the key selection criteria. Applications should
be marked ‘Confidential’ and may be submitted by:
Bendigo/Current-vacancies – Use the Apply Now section for the appropriate
position and follow the prompts (Preferred option)
Post: HR / Recruitment Officer
City of Greater Bendigo
PO Box 733, BENDIGO 3552
In person to: 195-229 Lyttleton Terrace, Bendigo
Please ensure that your application includes:
A copy of your current resume, including contact details for two (2) work related referees
(referees will only be contacted after a personal interview has been conducted)
A statement addressing each key selection criteria
Please note: if your application is successful we will require the following documents prior to
Birth Certificate or Extract and any formal registration of name changes such as a Marriage
Certificate, or deed poll documentation (if name is different on Birth Certificate/Extract)
Photo Identification, i.e. Current Driver’s Licence, Passport
If your birthplace is outside Australia, documents proving you are legally able to work in
Australia, i.e. Evidence of citizenship/permanent residency status or working visa
For further information on Bendigo, please visit our website at www.bendigo.vic.gov.au
Thank you for your interest in this position; we look forward to receiving your application.
City of Greater Bendigo 1 (461) HR Officer – Employment
The City of Greater Bendigo aspires to be a values driven organisation.
Working together to be the best we can for our community.
We Lead, We Learn, We Care, We Contribute, We Respond, We Respect.
POSITION TITLE: HR OFFICER – EMPLOYMENT
EMPLOYMENT STATUS: FULL TIME, TEMPORARY (MATERNITY LEAVE
REPLACEMENT UNTIL JUNE 2018)
CLASSIFICATION: BAND 5
UNIT: PEOPLE AND PERFORMANCE
DATE REVIEWED: MARCH 2017
The People and Performance Unit focuses on ensuring the organisation works together to be the
best it can to be Australia’s most liveable regional city. It works to ensure the organisation has the
right people and right culture to deliver the right services and achieve the right outcomes, now and
into the future. The unit achieves this purpose through strengthening corporate resilience and
aligning the organisation’s people, culture, services and performance to the organisation’s
Provide high quality human resources (HR) administration services and support to the People
and Performance Unit in the delivery of a range of HR activities, employment services and
Support and maintain Human Resource Payroll (HRP) systems, including reporting and regular
KEY RESPONSIBILITIES & DUTIES:
Provide advice to staff regarding general HR enquiries, recruitment, induction and payroll in
line with approved policies and procedures.
Prepare employment related documentation including letters of offer and associated memos
including timely provision of information to payroll.
Coordinate new starter packs and ensure appropriate material is included and up to date.
City of Greater Bendigo 2 (461) HR Officer – Employment
Review and update position descriptions in conjunction with recruiting managers, seeking peer
review for position descriptions with substantial amendments or where a reclassification
assessment may be required.
Assist with the review of HR processes and procedures are current to ensure continuous
Update and maintain changes to HR documents, timesheets and forms on the CoGB Intranet,
including filing electronic and hard copy documents securely.
Process invoices in line with procurement policy obligations to ensure that accounts are paid
within appropriate timeframes.
Produce identification cards and identify security fob access for new starters and current staff
members, including system training.
Communicate HR policies and procedures to ensure a consistent approach in their application.
Provide monthly staff movements to Executive Services to be included in “The Insider”.
Assist recruiting managers with the coordination of interview panels and end to end
Process Long Service Leave and parental leave, which includes writing correspondence
requesting information and follow up of payments to and from CoGB and other entities.
Maintain and scan library staff documentation and saved on their relevant staff files.
Coordinate Pre-Employment Medical appointments for new staff.
Provide advice on and coordinate the probationary and qualifying periods for new employees.
Systems and Reporting
Coordinate the end to end recruitment process, ensuring recruits and news starters are
accurately processed and maintained.
Coordinate and maintain the security fob access system (VMware) including allocation for new
staff, contractors and general enquiries.
Assist and maintain organisation charts and export from the system when required.
Assist with collation of recruitment data for workforce reporting.
Undertake system audits on a monthly basis and identify any recommendations or process
improvements as a result of the audit.
Accurately process and maintain staff related records on the CoGB’s HRIS
Run and maintain regular monthly reporting, including salary increments, temporary
agreements, police checks and terminations and follow up with the relevant
Prepare TRP increases and amendment memos to be signed off by the appropriate staff and
City of Greater Bendigo 3 (461) HR Officer – Employment
Operate as an effective member of the People and Performance unit, and contribute to the
achievement of team and unit objectives through agreed results.
Work collaboratively with colleagues and in keeping with the organisation’s values and
Contribute to a positive unit and team culture and actively build and maintain team morale
through positive, open communication and activities that foster a sense of team unity.
Monitor and report on relevant trends, performance measures and capabilities as required.
Contribute to the development, design and coordination of the unit’s online content, corporate
briefings and the staff newsletter (The Insider).
Undertake research for projects as required.
Participate in internal committees and external networks as required.
Adhere to corporate procurement policy and process requirements.
Take on duties and responsibilities of other unit staff as required to cover for leave and other
Carry out other duties that are within the limits of the employee’s skill, ability, competence and
training, and the requirements of the role as may be directed from time to time.
Occupational Health and Safety (OH&S)
Responsible for compliance with OH&S regulations relevant to the tasks performed.
Provide a safe working environment for the community and private property whilst engaged in
Provide a safe working environment for self and fellow workers.
Participate and complete relevant risk assessments and other OH&S documentation as
Reports to: HR Adviser
Internal Liaisons: All CoGB staff, payroll team
External Liaisons: Applicants, training providers, suppliers, consultants
ACCOUNTABILITY & EXTENT OF AUTHORITY:
Accountable for being a proactive member of the People and Performance team and
contributing to the overall success of the team’s performance.
Supervise resources and other employees as required, the freedom to act is governed by clear
objectives and/or budgets, frequent prior consultation with more senior staff and a regular
reporting mechanism to ensure adherence to plans.
City of Greater Bendigo 4 (461) HR Officer – Employment
Regulate and provide advice to clients including specialist advice, the freedom to act is subject
to close supervision or to clear guidelines. The effect of decisions and actions taken on
individual clients may be significant but the decisions and actions are always subject to appeal
or review by more senior employees.
Provide direct support and assistance to more senior employees, the freedom to act is not
limited simply by standards and procedures, and the quality of decisions and actions taken will
often have an impact upon the performance of the employees being supported.
JUDGEMENT & DECISION MAKING:
The objectives of the work are usually well defined but the particular method, technology,
process or equipment to be used must be selected from a range of available alternatives.
Ability to solve problems, using procedures and guidelines and the application of professional
or technical knowledge, or knowledge acquired through relevant experience.
Problems are occasionally of a complex or technical nature with solutions not related to
previously encountered situations and some creativity and originality is required.
Guidance and advice will usually be available within the time required to make a choice.
SPECIALIST SKILLS & KNOWLEDGE:
An understanding of the relevant technology, procedures and processes used within the
People and Performance unit.
Ability to interpret regulations and an understanding of the underlying principles involved as
distinct from the practices.
An understanding of the role and function of the senior employees to which the role provides
support, an understanding of the long term goals of the People and Performance unit, and an
appreciation of the goals of the wider organisation.
An understanding of the function of the position within its organisational context, including
relevant policies, regulations and precedents.
Some knowledge and experience to assist with the interpretation of conditions of employment,
acts, regulations, taxation laws and superannuation schemes regarding payroll issues.
Knowledge and experience of the underlying principles of payroll, superannuation, and general
accounting to facilitate the correct accounting treatment.
Understanding of HR issues.
Substantial proficiency with MS Office applications and excellent keyboard skills.
Demonstrated attention to detail.
Skills in managing time, setting priorities and planning and organising one’s own work and in
appropriate circumstances that of other employees, so as to achieve specific and set
City of Greater Bendigo 5 (461) HR Officer – Employment
objectives in the most efficient way possible within the resources available and within a set
An understanding of and ability to implement personnel practices including those related to
equal employment opportunity, occupational health and safety and employees training and
Ability to demonstrate and display the City’s staff values and behaviours.
Ability to provide excellent customer service in adherence to the City’s Customer Service
Ability and commitment to maintain confidentiality and work with sensitive information at all
Ability to gain co-operation and assistance from clients, members of the public and other
employees in the administration of well-defined activities and in the supervision of other
employees where appropriate.
Proven skills in quality report writing and preparing external correspondence.
Strong communication and verbal skills.
Ability to develop options, solve problems and be flexible as required.
A ‘can do’ attitude, hands on and practical, results orientated.
QUALIFICATIONS & EXPERIENCE:
Degree or Diploma qualification and/or relevant experience and work skills in HR, Payroll or
Demonstrated experience in the use of information management systems, preferably in a
HR/employment related context.
As part of the City’s Recruitment and Selection and related policies, a satisfactory Police
Record Check is required for this position.
You may be provided with or use equipment that contains electronic monitoring devices.
KEY SELECTION CRITERIA
Relevant experience and aptitude in the use of information management systems, preferably in
a HR/employment-related context and a demonstrated ability to use the Microsoft Office suite
Proven experience with coordinating the end to end recruitment process, including data entry
and strong attention to detail.
City of Greater Bendigo 6 (461) HR Officer – Employment
Excellent communication and listening skills including the confidence to professionally present
to groups of people.
Ability to interpret conditions of employment legislation, Enterprise Agreements and policies.
Highly developed organisational skills including the prioritising of workloads, managing multiple
and demanding deadlines and undertaking administrative tasks.
A trusted, effective and collaborative team member with excellent interpersonal skills.
City of Greater Bendigo 7 (461) HR Officer – Employment
Employment Type: Full Time
Location: Bendigo, VIC, AU
Posted on: 2017-04-16