Overview

City of Greater Bendigo HR Officer – Employment Full Time in Bendigo VIC

City of Greater Bendigo

Branch Bendigo VIC AU

Position:
HR Officer – Employment
Location:
Bendigo VIC

 Provide high quality human resources (HR) administration services and support to the People.  Support and maintain Human Resource Payroll (HRP) systems,…

APPLICATION GUIDELINES

These guidelines are provided to assist you in submitting your application for the

advertised position with the City of Greater Bendigo. Please ensure that you read the

instructions carefully, prior to submitting your application.

Attached is a position description which will provide information on the advertised position. If you

require any further information regarding this position, please contact Kylie Tatt, HR Adviser on

(03) 5434 6202.

Applications must be received by close of business Monday May 1, 2017. Applications will be

short listed for interview based on the responses to the key selection criteria. Applications should

be marked ‘Confidential’ and may be submitted by:

Website: www.bendigo.vic.gov.au/About/Working-at-the-City-of-Greater-

Bendigo/Current-vacancies – Use the Apply Now section for the appropriate

position and follow the prompts (Preferred option)

Post: HR / Recruitment Officer

City of Greater Bendigo

PO Box 733, BENDIGO 3552

In person to: 195-229 Lyttleton Terrace, Bendigo

Please ensure that your application includes:

 A copy of your current resume, including contact details for two (2) work related referees

(referees will only be contacted after a personal interview has been conducted)

 Covering letter

 A statement addressing each key selection criteria

Please note: if your application is successful we will require the following documents prior to

commencement:

 Birth Certificate or Extract and any formal registration of name changes such as a Marriage

Certificate, or deed poll documentation (if name is different on Birth Certificate/Extract)

 Photo Identification, i.e. Current Driver’s Licence, Passport

 If your birthplace is outside Australia, documents proving you are legally able to work in

Australia, i.e. Evidence of citizenship/permanent residency status or working visa

For further information on Bendigo, please visit our website at www.bendigo.vic.gov.au

Thank you for your interest in this position; we look forward to receiving your application.

City of Greater Bendigo 1 (461) HR Officer – Employment

The City of Greater Bendigo aspires to be a values driven organisation.

Working together to be the best we can for our community.

We Lead, We Learn, We Care, We Contribute, We Respond, We Respect.

POSITION TITLE: HR OFFICER – EMPLOYMENT

EMPLOYMENT STATUS: FULL TIME, TEMPORARY (MATERNITY LEAVE

REPLACEMENT UNTIL JUNE 2018)

INCUMBENT: VACANT

CLASSIFICATION: BAND 5

UNIT: PEOPLE AND PERFORMANCE

DATE REVIEWED: MARCH 2017

THE UNIT

The People and Performance Unit focuses on ensuring the organisation works together to be the

best it can to be Australia’s most liveable regional city. It works to ensure the organisation has the

right people and right culture to deliver the right services and achieve the right outcomes, now and

into the future. The unit achieves this purpose through strengthening corporate resilience and

aligning the organisation’s people, culture, services and performance to the organisation’s

changing strategy.

POSITION OBJECTIVE:

 Provide high quality human resources (HR) administration services and support to the People

and Performance Unit in the delivery of a range of HR activities, employment services and

processes.

 Support and maintain Human Resource Payroll (HRP) systems, including reporting and regular

audits.

KEY RESPONSIBILITIES & DUTIES:

HR/Payroll Support

 Provide advice to staff regarding general HR enquiries, recruitment, induction and payroll in

line with approved policies and procedures.

 Prepare employment related documentation including letters of offer and associated memos

including timely provision of information to payroll.

 Coordinate new starter packs and ensure appropriate material is included and up to date.

City of Greater Bendigo 2 (461) HR Officer – Employment

 Review and update position descriptions in conjunction with recruiting managers, seeking peer

review for position descriptions with substantial amendments or where a reclassification

assessment may be required.

 Assist with the review of HR processes and procedures are current to ensure continuous

improvement.

 Update and maintain changes to HR documents, timesheets and forms on the CoGB Intranet,

including filing electronic and hard copy documents securely.

 Process invoices in line with procurement policy obligations to ensure that accounts are paid

within appropriate timeframes.

 Produce identification cards and identify security fob access for new starters and current staff

members, including system training.

 Communicate HR policies and procedures to ensure a consistent approach in their application.

 Provide monthly staff movements to Executive Services to be included in “The Insider”.

 Assist recruiting managers with the coordination of interview panels and end to end

recruitment process.

 Process Long Service Leave and parental leave, which includes writing correspondence

requesting information and follow up of payments to and from CoGB and other entities.

 Maintain and scan library staff documentation and saved on their relevant staff files.

 Coordinate Pre-Employment Medical appointments for new staff.

 Provide advice on and coordinate the probationary and qualifying periods for new employees.

Systems and Reporting

 Coordinate the end to end recruitment process, ensuring recruits and news starters are

accurately processed and maintained.

 Coordinate and maintain the security fob access system (VMware) including allocation for new

staff, contractors and general enquiries.

 Assist and maintain organisation charts and export from the system when required.

 Assist with collation of recruitment data for workforce reporting.

 Undertake system audits on a monthly basis and identify any recommendations or process

improvements as a result of the audit.

 Accurately process and maintain staff related records on the CoGB’s HRIS

 Run and maintain regular monthly reporting, including salary increments, temporary

agreements, police checks and terminations and follow up with the relevant

Manager/Coordinators.

 Prepare TRP increases and amendment memos to be signed off by the appropriate staff and

notify Payroll.

City of Greater Bendigo 3 (461) HR Officer – Employment

Team Responsibilities

 Operate as an effective member of the People and Performance unit, and contribute to the

achievement of team and unit objectives through agreed results.

 Work collaboratively with colleagues and in keeping with the organisation’s values and

behaviours.

 Contribute to a positive unit and team culture and actively build and maintain team morale

through positive, open communication and activities that foster a sense of team unity.

 Monitor and report on relevant trends, performance measures and capabilities as required.

 Contribute to the development, design and coordination of the unit’s online content, corporate

briefings and the staff newsletter (The Insider).

 Undertake research for projects as required.

 Participate in internal committees and external networks as required.

 Adhere to corporate procurement policy and process requirements.

 Take on duties and responsibilities of other unit staff as required to cover for leave and other

absences.

 Carry out other duties that are within the limits of the employee’s skill, ability, competence and

training, and the requirements of the role as may be directed from time to time.

Occupational Health and Safety (OH&S)

 Responsible for compliance with OH&S regulations relevant to the tasks performed.

 Provide a safe working environment for the community and private property whilst engaged in

work practices.

 Provide a safe working environment for self and fellow workers.

 Participate and complete relevant risk assessments and other OH&S documentation as

required.

ORGANISATIONAL RELATIONSHIPS:

Reports to: HR Adviser

Supervises: Nil

Internal Liaisons: All CoGB staff, payroll team

External Liaisons: Applicants, training providers, suppliers, consultants

ACCOUNTABILITY & EXTENT OF AUTHORITY:

 Accountable for being a proactive member of the People and Performance team and

contributing to the overall success of the team’s performance.

 Supervise resources and other employees as required, the freedom to act is governed by clear

objectives and/or budgets, frequent prior consultation with more senior staff and a regular

reporting mechanism to ensure adherence to plans.

City of Greater Bendigo 4 (461) HR Officer – Employment

 Regulate and provide advice to clients including specialist advice, the freedom to act is subject

to close supervision or to clear guidelines. The effect of decisions and actions taken on

individual clients may be significant but the decisions and actions are always subject to appeal

or review by more senior employees.

 Provide direct support and assistance to more senior employees, the freedom to act is not

limited simply by standards and procedures, and the quality of decisions and actions taken will

often have an impact upon the performance of the employees being supported.

JUDGEMENT & DECISION MAKING:

 The objectives of the work are usually well defined but the particular method, technology,

process or equipment to be used must be selected from a range of available alternatives.

 Ability to solve problems, using procedures and guidelines and the application of professional

or technical knowledge, or knowledge acquired through relevant experience.

 Problems are occasionally of a complex or technical nature with solutions not related to

previously encountered situations and some creativity and originality is required.

 Guidance and advice will usually be available within the time required to make a choice.

SPECIALIST SKILLS & KNOWLEDGE:

 An understanding of the relevant technology, procedures and processes used within the

People and Performance unit.

 Ability to interpret regulations and an understanding of the underlying principles involved as

distinct from the practices.

 An understanding of the role and function of the senior employees to which the role provides

support, an understanding of the long term goals of the People and Performance unit, and an

appreciation of the goals of the wider organisation.

 An understanding of the function of the position within its organisational context, including

relevant policies, regulations and precedents.

 Some knowledge and experience to assist with the interpretation of conditions of employment,

acts, regulations, taxation laws and superannuation schemes regarding payroll issues.

 Knowledge and experience of the underlying principles of payroll, superannuation, and general

accounting to facilitate the correct accounting treatment.

 Understanding of HR issues.

 Substantial proficiency with MS Office applications and excellent keyboard skills.

 Demonstrated attention to detail.

MANAGEMENT SKILLS:

 Skills in managing time, setting priorities and planning and organising one’s own work and in

appropriate circumstances that of other employees, so as to achieve specific and set

City of Greater Bendigo 5 (461) HR Officer – Employment

objectives in the most efficient way possible within the resources available and within a set

timetable.

 An understanding of and ability to implement personnel practices including those related to

equal employment opportunity, occupational health and safety and employees training and

development.

INTERPERSONAL SKILLS:

 Ability to demonstrate and display the City’s staff values and behaviours.

 Ability to provide excellent customer service in adherence to the City’s Customer Service

Charter.

 Ability and commitment to maintain confidentiality and work with sensitive information at all

times.

 Ability to gain co-operation and assistance from clients, members of the public and other

employees in the administration of well-defined activities and in the supervision of other

employees where appropriate.

 Proven skills in quality report writing and preparing external correspondence.

 Strong communication and verbal skills.

 Ability to develop options, solve problems and be flexible as required.

 A ‘can do’ attitude, hands on and practical, results orientated.

QUALIFICATIONS & EXPERIENCE:

 Degree or Diploma qualification and/or relevant experience and work skills in HR, Payroll or

similar discipline.

 Demonstrated experience in the use of information management systems, preferably in a

HR/employment related context.

Additional Information

 As part of the City’s Recruitment and Selection and related policies, a satisfactory Police

Record Check is required for this position.

 You may be provided with or use equipment that contains electronic monitoring devices.

KEY SELECTION CRITERIA

 Relevant experience and aptitude in the use of information management systems, preferably in

a HR/employment-related context and a demonstrated ability to use the Microsoft Office suite

of products.

 Proven experience with coordinating the end to end recruitment process, including data entry

and strong attention to detail.

City of Greater Bendigo 6 (461) HR Officer – Employment

 Excellent communication and listening skills including the confidence to professionally present

to groups of people.

 Ability to interpret conditions of employment legislation, Enterprise Agreements and policies.

 Highly developed organisational skills including the prioritising of workloads, managing multiple

and demanding deadlines and undertaking administrative tasks.

 A trusted, effective and collaborative team member with excellent interpersonal skills.

City of Greater Bendigo 7 (461) HR Officer – Employment

or proceed with Standard Application Form.

Employment Type: Full Time
Location: Bendigo, VIC, AU
Posted on: 2017-04-16
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